WHERE THE CHURCH WEBSITE LIVES
One page. Print it, fill it in by hand, and keep it in the office safe or
the same file as the insurance policy. A copy goes to the treasurer.

Church ......................................................................
Filled in by ................................................  Date ........
Reviewed again on ........  ........  ........  ........  (once a year)

-----------------------------------------------------------------------------
1. THE DOMAIN NAME
-----------------------------------------------------------------------------
Domain name ................................................................
Registrar (the company you pay for the name) ...............................
Login email on the registrar account .......................................
Registrant name shown in the account (must be the church) ..................
Card or bank account billed .................................  Auto-renew? Y / N
Expiration date ...........................  Reminder set in the calendar? Y / N
Two people who can sign in:
  1. Name ..............................  Role ..............................
  2. Name ..............................  Role ..............................
Registrar transfer lock on? Y / N   Auth code stored where? .................

Note: moving the registrant name into the church's name can trigger a 60-day
inter-registrar transfer lock. Ask the registrar to let you opt out of that
lock BEFORE you submit the change, not after.

-----------------------------------------------------------------------------
2. THE DNS RECORDS
-----------------------------------------------------------------------------
Who serves DNS for the domain ..............................................
Login email on that account ................................................
Two people who can sign in ......................  and .....................
Where the current records are written down .................................

-----------------------------------------------------------------------------
3. THE WEBSITE ITSELF
-----------------------------------------------------------------------------
Host or platform ...........................................................
Plan name ..................................................  Cost $ ........
Billing term (1, 12, 24, 36 or 48 months) ..................................
DATE THE INTRODUCTORY TERM ENDS ............................................
RENEWAL PRICE AFTER THAT DATE, IN WRITING $ ................................
Where that renewal price was read from .....................................
Login email on the hosting account .........................................
Two people who can sign in ......................  and .....................
Where a full copy of the site is kept, off this host .......................
Date of the last copy ......................................................

-----------------------------------------------------------------------------
4. EMAIL ON THE DOMAIN
-----------------------------------------------------------------------------
Mail provider ..............................................................
Cost $ ..........  Number of mailboxes ..........  Admin login .............
Two people with admin ...........................  and .....................
List every address that forwards to a personal inbox:
  ..........................................................................
  ..........................................................................

-----------------------------------------------------------------------------
5. THE ONE-LINE TEST
-----------------------------------------------------------------------------
If the person who built this site stopped answering the phone tomorrow,
which of the four sections above could the church still get into?

  1. Domain      YES / NO
  2. DNS         YES / NO
  3. Website     YES / NO
  4. Email       YES / NO

Any NO is this year's project, and it is a cheaper project this year than it
is the year the renewal notice arrives.

-----------------------------------------------------------------------------
Source of the 60-day lock note: ICANN Transfer Policy, sections 3.8.5 and
3.9.4, https://www.icann.org/resources/pages/transfer-policy-2016-06-01-en
Read 29 July 2026.

churchposting.com/resources/software/church-web-hosting/